What is a tender clarification?

What is a tender clarification?

Tender clarification (also known as bid clarification) is contact between the procurement officer and the bidder(s) purely for the purpose of the procurement officer clarifying aspects of the tender which are perhaps ambiguous, inconsistent or unusual.

How do you ask for tender clarification?

It has to be by email or via a portal. But if it is, do phone to ask your question(s) . It’s a chance to start a business relationship and also to open-out the question to gain a better understanding. TIP: tender questions and responses are generally shared with all bidders.

What questions should you ask to determine the viability of tenders?

Answering these questions will help you evaluate your chances of winning the tender and the worthiness of bidding.

  • Do you meet the mandatory requirements?
  • Can you show the relevant experience?
  • Who are you competing against?
  • Is the contract the right size for your business?
  • What is the profit potential of the tender?

How do you answer a tender question?

Responding to Tender Questions Guide

  1. Be Careful When Re-using Old Content. You should build up a tender response library.
  2. Answer All the Questions. Simply put – don’t leave any gaps.
  3. Answer the Question.
  4. Tell the Truth!
  5. Provide All the Information Requested.
  6. Keep to the Point.
  7. Use the Evaluation Criteria.
  8. Innovation.

What is a clarification meeting?

Clarification Meeting means the meeting conducted by the procuring entity on given date and time prior to actual date of bid opening for clarifying the queries of the prospective bidders..

What is a clarification letter?

Letters of Clarification means any written response which you submit to us in respect of any request for clarification we make or further information we request in connection with your Tender Documents; Sample 1.

How do you write a request for clarification?

How do you write your clarification emails?

  1. Thank the person for the information. Thanks for the information on the conference.
  2. Clarify what you don’t understand/still need. I’m afraid I don’t understand what you mean by ABC.
  3. Reference the next step politely. I am looking forward to receiving the updated information today.

What factors would a contractor take into consideration when deciding to tender for works?

(1) Relations with/ reputation of the client; (2) Financial capability of the client; (3) Project Size; (4) Fulfilling the to-tender conditions imposed by the client; (5) Availability of capital required; (6) and the availability of time for tendering.

How do you structure a tender?

How to write a successful tender

  1. Outline your strategic tendering goals.
  2. Ensure that you have everything in place before you start bidding.
  3. Commit dedicated resources to the tendering process.
  4. Research your target client.
  5. Be realistic when searching for new opportunities.

How do you clarify in a meeting?

4 Steps to clarify meeting misunderstandings

  1. Step 1: Answer the question/comment. Not exactly.
  2. Step 2: Rephrase your arguement. What I was trying to say was…
  3. Step 3: Find a quick way of summarizing your argument again. Let me show you this slide again.
  4. Step 4: Check that the misunderstanding has been cleared up.

What is tender clarification?

What is Tender Clarification? Tender clarification (also known as bid clarification) is contact between the buyer and the bidder (s) purely for the purpose of the buyer clarifying aspects of the tender which are perhaps ambiguous, inconsistent or unusual.

What to ask at a tender appointment?

If you are at a sales appointment you ask about anything you were unsure of. It’s the same with tenders. Always double-check your question before asking. You don’t want to appear daft by asking about something that you have simply misread. Or is it answered elsewhere? Also, you don’t want to overload them with questions. So, choose carefully.

When can a buyer seek clarification on a tender bid?

Once all tender bids have been received, the buyer may wish to clarify some aspects of the bids during their tender evaluation (for example, if parts of the bids are unclear or contain minor errors). The buyer may also seek clarification on matters of quality performance or particular terms and conditions of contracts.

When is the tender deadline for a property tender?

For example, the tender submission deadline is 29 th June, but the clarification deadline is the 22nd June – which allows the buyer 1 week before the opportunity closes to respond to any questions posed. If there is something significant that necessitates a change to the tender requirements, then usually the deadline of the tender will be extended.